Club money & the treasurer
Dues, fees, refunds and the unglamorous finance work that keeps a club solvent — explained for the volunteer who got handed the checkbook.
Most club treasurers didn't sign up to be treasurers. Someone moved away, the board needed a name on the bank account, and now you're the one reconciling registration totals against a spreadsheet at the kitchen table. The money is real — a season can move tens of thousands of dollars through a club run entirely by volunteers — and the margin for error is thin.
This track is the finance spine. How processing fees actually work and which rail saves you the most once you collect hundreds of registrations. How to cap what a multi-kid family pays without issuing refunds by hand. How to let families pay over time without you chasing balances. And how to handle the refund that's coming whether you planned for it or not. Every guide here connects back to the same point: when registration, payment and your books live in one system instead of three, the treasurer's job stops being detective work.
ACH vs card fees: the math for a youth-sports club
A plain-English breakdown of ACH (0.8%, cap $5) vs card (2.9% + 30¢) processing fees for youth-sports clubs — with a worked example on a $300 registration.
Per-family spending caps, explained
What a per-family spending cap is, why multi-kid families need one, and how a cap that applies across every child and program beats issuing refunds by hand.
Collecting dues with installments and autopay
How to split a youth-sports registration into installments, run ACH autopay, and handle a failed payment — without the treasurer chasing balances by hand.
Handling refunds and credits without the drama
How a youth-sports club should handle refunds and credits: a clear policy, full vs partial refunds, family credits, the treasurer role, and reversing the platform fee.
One platform. Every season.
See how SeasonStand replaces the seven tools a club stitches together — with pricing published on the page.